The story of Toyota's A3 Report (found here:
http://www.thequalityportal.com/notes/A3Shook.pdf) is an outline of how Toyota implemented a process to address not only the problem solving that goes on within a highly advanced company like theirs, but also a process they introduced to incorporate learning and enhanced mentoring.
This process is sophisticated in the way it has been executed within Toyota, but the actual report itself is an interesting mix of both visual and common sense tactics. The approach is broken down into easily consumable parts that include the following:
- Background on a problem
- Current Conditions
- Goals/Targets
- Analysis
- Proposed Countermeasures
- Plan
- Follow-up
These are all typical aspects of a strategy or project plan, but in this case developed in a way that helps junior engineers/employees to work through a problem without rushing to a solution. It is intended to develop those skills that more experienced personnel demonstrate after having been through a variety of challenging scenarios over time.
I think this is an excellent mechanism for mentoring while accomplishing a given task or tasks in a thorough manner. In my experience, there are limited methods in place (especially for larger corporations) to go through a process like this. There are often opportunities for an individual to ask for input from more experienced or senior employees, but it can be left up to the individual. In this case, there is more structure and in my opinion, a true hands-on experience that is more impactful than what many employers provide today.
Another positive thing I took away from this approach is the use of graphics and images to convey a message. Some of this is based on statistics and some just used for mere demonstration. It reminds me of work being done to simplify messaging to employees as well as customers. One example of this is Edward Tufte, a specialist in the world of human interaction and design in general. I've seen at least one presentation from him that has impacted the way I communicate whether it is internally or externally. The more simple the message and less complicated powerpoints, documents, etc come into play the more likely you are to capture the attention of your audience. I like this concept as a lesson in learning but also in how to communicate. Here is a link to his blog:
http://www.edwardtufte.com/tufte/.